If someone on your team is working by themselves without other people around and without direct supervision, they’re likely considered a lone worker. Whether it’s a regular thing or just every now and then, it’s your job to make sure they’re safe and supported.
It’s not just remote bush jobs. Lone workers might be team members who:
If this sounds like anyone on your team, there are a few key things you need to think about:
Lone workers may face more risks, both to their own safety and the gear or materials they’re using. You need to make sure they’re prepared and protected. Vulnerable workers like apprentices and inexperienced workers shouldn’t be working alone.
Working solo can be lonely. No banter. No team catch-ups. It takes a toll.
Stay connected with regular check-ins like phone calls, group chats, or video calls. It doesn’t need to be fancy, just make it consistent. A quick “How’s your day going?” can go a long way.
Just because someone’s working away from the team doesn’t mean they should miss out on training, updates, or important info. Keep the comms flowing so everyone’s in the know – no matter where they are.
Make sure lone workers have the tools and tech to get the job done safely and stay connected. That includes:
Simple, but it works. Pair your lone workers with a buddy – someone they can check in with daily. Share location, talk through the day’s work, and have a bit of a yarn. It keeps morale up and helps you respond faster if something’s not right.
Use the Emergency Plan template in your HazardCo Hub to create a clear plan for how to get help fast if something goes wrong.
Make sure your team knows what the plan is and how it works. Test it out, and keep emergency contact info up to date.
At the end of the day, look out for your lone workers the same way you would if they were right there beside you. A bit of planning and a good dose of communication makes a big difference. Put some restrictions, like no High Risk Work will be done by lone workers.
Need help?
If you’re a HazardCo member, the Advisory Team is just a tap away in the app. We’re here to keep things simple and help you keep your team safe, wherever they’re working.
Toolbox meetings don’t need to be a paperwork mission. With the HazardCo App, you can run quick, focused chats straight from your phone – No prep, no printing, no hassle.
The Toolbox Meeting feature guides you through what to cover, step by step, so you can hold the meeting anywhere on-site and tick off all the right boxes as you go. It’s all recorded in the app, and a full report lands in your Hub, ready to download or share with the team.
Keeping toolbox meetings regular boosts safety in three big ways: they keep safety top of mind with frequent check-ins, help build a strong culture where everyone’s looking out for each other, and give you the chance to spot and fix hazards before they turn into incidents.
What to cover in a Toolbox meeting:
Stuck for ideas on what to talk about? Here’s some great starting points:
Keep your toolbox meetings interactive by getting the crew involved, it makes a big difference. Ask for feedback at the end of each chat to see what’s working (and what’s not). Encourage the team to speak up about any issues they’ve spotted on-site. When everyone has a voice, safety becomes a team effort, not just another box to tick.
Cool tip to save you time: Use your phone’s voice-to-text tool to speak your notes out loud (just look for the little mic on your keyboard). You can even snap a quick photo to record who was there.
Working solo? You can still use the app toolbox feature to log safety convos with other tradies or subbies – Every chat counts.
And remember, the Toolbox Meeting feature isn’t just for toolboxes. Use it for pre-starts, safety meetings, or committee catch-ups too.
Keeping your site safe starts with good conversations – and with HazardCo in your hands, they’re easier than ever.
Get your team scanning in and out – it’s a no-brainer!
We get it, health and safety chats aren’t always the most exciting. But they are the most important. When everyone on-site takes part, it makes a big difference. And the easiest place to start? Get your team and subbies scanning in and out of site each day.
Your HazardCo QR code (on your Hazard Board) makes it quick and easy and the benefits stack up:
Scanning in each day is also a good nudge to stay switched on about safety. The more we talk about it, the more we act on it, spotting hazards and taking care of each other.
It also helps you:
Need help getting the team onboard? Try this:
There’s no downside, scanning in is fast, easy, and helps everyone go home safe. Got questions? Get in touch with the HazardCo team. We’re here to help.
There are lots of good reasons to get everyone scanning that QR code so get your team on board with it today. If you have any questions reach out to the team at HazardCo
Working with heavy machinery and managing traffic on-site can be risky. But with the right checks and planning, we can keep everyone safe.
Before starting work each day, make sure your equipment is ready to go:
Visual checks (before starting the machine):
Stationary function test (with the machine on):
Moving function test:
Using your manufacturer’s checklist or the HazardCo Heavy Machinery Prestart checklist can help you cover all these points.
Keeping vehicles and people safe on-site requires a solid traffic management plan. Here’s what to consider:
Discuss this plan during site inductions so everyone knows the rules and expectations.
Heavy machinery can affect the stability of excavations if operated too close. Keep all heavy vehicles, materials, and spoil at least one meter outside the zone of influence unless specific designs support closer operations.
Uneven ground can cause machinery to tip over, leading to serious injuries. To prevent this:
If you would like more information head over to our website or to chat with one of our friendly Advisory team please give us a call on 0800 555 339.
Operating Machinery
Working with heavy machinery can be dangerous. Incorrect use or untrained operators can lead to serious injuries or worse.
Training and Supervision
Machinery should only be used by workers who are:
Regularly assess operator competency through refresher training, observations and feedback. Keep training records and verify workers have the appropriate licenses.
Before using any machinery, complete a daily prestart check. These checks must be done by a trained and competent person.
Visual checks (before turning the machine on):
Stationary test (machine is on but not moving):
Moving test (short drive):
Use the manufacturer’s pre-start checklist, the HazardCo Heavy Machinery Prestart Checklist or the HazardCo App Plant/Machinery Pre-start tool to guide your checks. Making sure to keep a record of your completed checks.
Quick Hitches, Safety Locks, and Exclusion Zones – Take the time to get it right
Quick hitches help you swap attachments fast – but can be dangerous if not properly secured.
Before operation:
All quick hitches must clearly show:
Store spare locking pins with the machine, and only use attachments that match the correct pin size.
Cover any machinery risks and controls in your task analysis and share it with everyone on-site.
Don’t cut corners on safety
Missing a step like skipping a daily check or rushing an attachment change can have serious consequences.
Taking five minutes to do it right can prevent serious injuries and keep your sire running safely.
If you have any questions, get in touch with the HazardCo Team today
Digging into the ground might seem straightforward, but excavation work is actually one of the most dangerous parts of construction. That’s why it’s important to plan ahead and put the right safety measures in place to keep everyone safe on site.
Before you get started, take time to plan things out. Planning means identifying the hazards, assessing the risks, and deciding suitable controls – with input from the team. Make sure an emergency plan is in place in case something goes wrong. Every site is different, so take its unique features into account when planning.
Keeping yourself and your team safe is what matters most. Make sure you’re clear on your responsibilities when it comes to managing excavation risks.
Need a hand? The HazardCo App has helpful resources for site reviews and risk controls. And if you’ve got questions or need support, just reach out to the HazardCo team – we’re here to help.
We get it — figuring out what to do after an incident or near miss on-site can feel a bit overwhelming. One of the most common things our Advisory Team hears is, “Do I need to report this?” If it’s a notifiable event, you have a legal duty to let WorkSafe NZ know – Sounds like a lot of paperwork right? Not with HazardCo, our App makes it easy to log an incident or near miss and we’re here to guide you with what to do next!
If someone needs immediate medical treatment beyond on-site first aid, someone’s health and safety was put at serious risk, it might be classed as a notifiable event. When you report it through the App, we’ll let you know if you need to give WorkSafe a call.
Every time you report an incident or near miss, you’re helping make the site safer. It’s not about pointing fingers — it’s about learning from what happened and stopping it from happening again. Everyone on-site has the right to know about any risks, and we all play a part in keeping each other safe.
Creating a culture where everyone feels comfortable reporting issues means better communication and fewer surprises.
It’s easy:
Your report is saved in the Hub and kept on file while you’re a HazardCo member
The App will prompt you to give us a call if needed. Our Advisory Team gets a copy and will:
We recommend:
Keep records
You’re legally required to keep these records for at least 5 years. Logging everything in the App means it’s all saved in the Hub, organised and easy to access if you ever need it.
No one wants accidents to happen on site, but being prepared makes all the difference. Stay calm, follow the steps, and give us a call if you’re unsure. Our Advisory team is available 24/7 for serious incidents.
Got a question? Reach out to us today — we’re here to help.
Dust is a common hazard in the construction industry, especially during demolition or refurbishment. When buildings are demolished they can release materials that create hazardous dust (airborne contaminants) which can be hazardous to workers’ health. Understanding the risks will help you to identify how best to manage the risks.
Why is dust dangerous?
Exposure to hazardous dust can lead to serious health conditions, including:
Health and exposure monitoring
As a business, you have a duty to monitor your workers’ health when they’re exposed to dust and other hazardous materials. Regular health monitoring helps identify early signs of illness and ensures that the dust control measures in place are working effectively.
Health monitoring process should include:
It is important that you get your worker’s consent to monitor their health and engage them in this process.
Health monitoring should be carried out by a trained and competent person. For more information or if you’d like to organise health monitoring for your business contact our partner Habit Health.
How to Control dust exposure on-site
Controls to minimise the exposure to dust in the workplace could include:
Making sure your workers have the right tools and information to complete the job safely includes training and understanding the risks involved, what to do if anything should go wrong, as well as the correct use, storage, and maintenance of PPE.
Other controls to consider are:
Complete a Task Analysis for your demolition work through the HazardCo APP. This helps assess the risks and plan safe work processes. Involve your team so everyone can contribute and understand the plan.
Our team of health and safety experts are just a call away if you have any questions or would like to discuss further.
Health and safety regulators in New Zealand, are WorkSafe (the main regulator) Maritime NZ, and the Civil Aviation Authority (CAA) is here to work with you, and your workers, to keep everyone safe and healthy. Their goal is simple: to ensure that New Zealand businesses are safe and healthy places to be.
Visits to your workplace can be either pre-arranged or unannounced. Inspectors are allowed by law to show up at any reasonable time, regardless of whether or not you’re there. So, what should you expect when they come a-knocking?
Typically being inspected by WorkSafe follows a four-step process:
A friendly chat isn’t that scary, right? When the WorkSafe inspector first arrives, they’ll sit down with you and have a conversation. This discussion is a two-way street where they’ll want to learn about your business, the risks you have, and the steps you’re taking to minimise them. It’s also a great chance for you to ask any questions you may have.
If there’s nothing urgent that catches their attention, the inspector will typically focus on areas aligned with WorkSafe’s current KPI’s, as outlined in their latest strategy.
Worksafe has outlined three key areas of focus in their strategy:
Following the chat, the inspector will take a walk around your worksite to see if what they’ve heard from you matches up with what they actually see happening. The best thing that you can be during this, is curious. It may feel uncomfortable at times and that’s ok, discomfort just means that there’s space to grow. You’ll know you’re nailing it when it’s just a comfy casual coffee walk around.
If the inspector sees anything concerning during their walkabout, they will follow up with you to dig deeper, understand the root cause, and work out how it can be resolved.
When this happens, they will ask you a range of questions. To keep it simple, focus on the actual question being asked and remind yourself “respond, don’t react”. No matter what they point out, their questions will essentially boil down to these three:
It’s okay if you need clarification – Never feel like you can’t ask them to clarify a question further for you so that you can give them the most accurate answers you can. And if you don’t have an answer right away, it’s perfectly fine to say “I’ll come back to you with that”. Write the question down, involve your team, and follow up with the requested information. This shows the inspector that you have systems in place and are actively using them to ensure safety.
At this stage, the inspector might ask to see what kind of systems and processes you keep. This could include anything from your worker’s licenses or training certificates, machine maintenance logs, to incident reports. The focus will be on whether your records and systems support good health and safety practices for your worksite, workers and business.
That’s where your HazardCo records can make a big difference! Having a clear history of Risk Assessments, Task Analysis, Site Reviews and Toolbox Talks can go a long way in showing that you are proactive about workplace safety.
Outcomes:
If the inspector does find an issue, you’ll discuss together what needs to be done to address it.
The three main outcomes that may be issued by an inspector are as follows:
As mentioned earlier, you’ll know you’re on the right track when your interaction with the inspector doesn’t feel like an argument but more like a constructive discussion. The goal is to leave the conversation with a clear understanding of how your “referee” wants to call the game, while the inspector walks away knowing that your business isn’t one of the ones driving New Zealand’s harm statistics.
Using HazardCo can make this even easier—cutting your health and safety admin time in half while guiding you through the steps needed to keep your crew and business safe.
If you have any questions or need support, don’t hesitate to call us at HazardCo on 0800 555 339. We’re here to help!
The holiday season is over and now it’s time to get back into the swing of things. Coming back to work and reopening your site is just as important as shutting it down. The New Year is the perfect opportunity to refocus and set the tone for the year ahead. Coming back to work after a couple of weeks off can give some people a serious case of Mondayitis, so consider taking the following steps on the first day back:
Rather than diving straight into work, start with a kick-off toolbox talk. This is an essential step to rebrief your team on the SSSP (Site-Specific Safety Plan) and emergency procedures. Use this time to check that all workers are fit for work and mentally prepared after the break.
Perform a site review to identify any new hazards or potential risks that may have emerged during the downtime. Check that fences are still secure and containers are locked.
After a break, it’s crucial to ensure all structures and scaffolds are intact. Inspect scaffolds, check excavations, and assess other infrastructure that may have been affected by weather conditions during your time off. Ensure everything is in working order before resuming normal operations.
Before use, inspect all tools and equipment to confirm they are in good condition. It’s also vital to pre-start mobile plant to ensure it’s functioning correctly.
Consider a soft start to your operations. Allow your team the time to properly check their work areas, inspect equipment, and remind everyone that safety is the number one priority. This includes keeping in mind workers don’t overheat after spending the last couple of weeks in air conditioning, relaxing, and indulging. They may not be acclimatised to working in the heat.
As the weather heats up, so can risk on-site. Make sure that workers are provided with adequate protection from working in the heat so that they can do their work safely and comfortably. Here are some steps to help mitigate these risks:
If temperatures are dangerously high, it’s sometimes best to stop work until conditions improve. Consider shifting physical tasks to machinery for tasks such as lifting or digging, reducing the exposure to extreme heat.
Safety is a shared responsibility. Encourage your team to keep an eye on each other and to report any symptoms of heat stress. Prevention is key, but swift action can prevent more severe conditions from developing. For the early stages of heat-related illness, first aid can often be effective, but you should always seek medical assistance if in doubt, or if the person’s symptoms are severe. Symptoms to look out for are:
Be prepared this summer and make sure to keep the health, safety, and well-being of workers front of mind. Refer to the below resources for more information:
If you have any questions you can contact our Advisory Team on 0800 555 339.
