Effective Contractor Management

An important part of ensuring a healthy and safe environment for everyone on-site is to have effective contractor selection and management.  The following key steps should be followed by the Principal Contractor:

 Scope

• Consider health and safety risks prior to selecting contractors
• Discuss the project with potential contractors to make sure they are capable
• Document the process and store it in the HazardCo Hub

Prequalify

• Ensure prospective contractors have effective health and safety procedures in place
• Keep records of contractors’ prequalification
• Select the contractors based on prequalification outcome and any other factors including availability, skills, etc

Appoint

• Create a Project in the HazardCo Hub, which creates a Site Specific Safety Plan, QR code, and Hazard Board. Share the information with contractors.
• Ensure induction expectations are understood by all workers, contractors, and visitors.
• Ensure all contractors have reviewed and agreement is reached and documented.

Monitor and Review

• Regular communication regarding health and safety performance (e.g. Toolbox Meetings, Site Reviews, Site Inductions, etc.)
• Investigate any incidents and follow up on any outstanding issues.
• Regular review during the project lifecycle (e.g. Site Reviews)

• Post contract review – It’s good practice to review the performance of your contractors at the end of the project. 

Stay on top of these checks with an automated system.

When you’ve got a lot of contractors coming and going, it can turn into a bit of a headache trying to stay on top of checking all these documents. HazardCo has created a simple, automated system to nail contractor management. We will send reminders to complete / submit required documentation, you will get alerts if someone scans into a site that hasn’t been approved, and we will even send notifications if the documents are about to expire. Unless you hear otherwise, you can be sure everyone on-site is good to go. 

Contractor Management Free Trial is now available – Give it a whirl.

Get in touch to get started by giving us a  call on 1800 954 702 or email us at info@hazardco.com.