Toolbox meetings don’t need to be a paperwork mission. With the HazardCo App, you can run quick, focused chats straight from your phone – No prep, no printing, no hassle.
The Toolbox Meeting feature guides you through what to cover, step by step, so you can hold the meeting anywhere on-site and tick off all the right boxes as you go. It’s all recorded in the app, and a full report lands in your Hub, ready to download or share with the team.
Keeping toolbox meetings regular boosts safety in three big ways: they keep safety top of mind with frequent check-ins, help build a strong culture where everyone’s looking out for each other, and give you the chance to spot and fix hazards before they turn into incidents.
What to cover in a Toolbox meeting:
Stuck for ideas on what to talk about? Here’s some great starting points:
Keep your toolbox meetings interactive by getting the crew involved, it makes a big difference. Ask for feedback at the end of each chat to see what’s working (and what’s not). Encourage the team to speak up about any issues they’ve spotted on-site. When everyone has a voice, safety becomes a team effort, not just another box to tick.
Cool tip to save you time: Use your phone’s voice-to-text tool to speak your notes out loud (just look for the little mic on your keyboard). You can even snap a quick photo to record who was there.
Working solo? You can still use the app toolbox feature to log safety convos with other tradies or subbies – Every chat counts.
And remember, the Toolbox Meeting feature isn’t just for toolboxes. Use it for pre-starts, safety meetings, or committee catch-ups too.
Keeping your site safe starts with good conversations – and with HazardCo in your hands, they’re easier than ever.
Working with heavy machinery and managing traffic on-site can be risky. But with the right checks and planning, we can keep everyone safe.
Before starting work each day, make sure your equipment is ready to go:
Visual checks (before starting the machine):
Stationary function test (with the machine on):
Moving function test:
Using your manufacturer’s checklist or the HazardCo Heavy Machinery Prestart checklist can help you cover all these points.
Keeping vehicles and people safe on-site requires a solid traffic management plan. Here’s what to consider:
Discuss this plan during site inductions so everyone knows the rules and expectations.
Heavy machinery can affect the stability of excavations if operated too close. Keep all heavy vehicles, materials, and spoil at least one meter outside the zone of influence unless specific designs support closer operations.
Uneven ground can cause machinery to tip over, leading to serious injuries. To prevent this:
If you would like more information head over to our website or to chat with one of our friendly Advisory team please give us a call on 0800 555 339.
Operating Machinery
Working with heavy machinery can be dangerous. Incorrect use or untrained operators can lead to serious injuries or worse.
Training and Supervision
Machinery should only be used by workers who are:
Regularly assess operator competency through refresher training, observations and feedback. Keep training records and verify workers have the appropriate licenses.
Before using any machinery, complete a daily prestart check. These checks must be done by a trained and competent person.
Visual checks (before turning the machine on):
Stationary test (machine is on but not moving):
Moving test (short drive):
Use the manufacturer’s pre-start checklist, the HazardCo Heavy Machinery Prestart Checklist or the HazardCo App Plant/Machinery Pre-start tool to guide your checks. Making sure to keep a record of your completed checks.
Quick Hitches, Safety Locks, and Exclusion Zones – Take the time to get it right
Quick hitches help you swap attachments fast – but can be dangerous if not properly secured.
Before operation:
All quick hitches must clearly show:
Store spare locking pins with the machine, and only use attachments that match the correct pin size.
Cover any machinery risks and controls in your task analysis and share it with everyone on-site.
Don’t cut corners on safety
Missing a step like skipping a daily check or rushing an attachment change can have serious consequences.
Taking five minutes to do it right can prevent serious injuries and keep your sire running safely.
If you have any questions, get in touch with the HazardCo Team today
Digging into the ground might seem straightforward, but excavation work is actually one of the most dangerous parts of construction. That’s why it’s important to plan ahead and put the right safety measures in place to keep everyone safe on site.
Before you get started, take time to plan things out. Planning means identifying the hazards, assessing the risks, and deciding suitable controls – with input from the team. Make sure an emergency plan is in place in case something goes wrong. Every site is different, so take its unique features into account when planning.
Keeping yourself and your team safe is what matters most. Make sure you’re clear on your responsibilities when it comes to managing excavation risks.
Need a hand? The HazardCo App has helpful resources for site reviews and risk controls. And if you’ve got questions or need support, just reach out to the HazardCo team – we’re here to help.
Dust is a common hazard in the construction industry, especially during demolition or refurbishment. When buildings are demolished they can release materials that create hazardous dust (airborne contaminants) which can be hazardous to workers’ health. Understanding the risks will help you to identify how best to manage the risks.
Why is dust dangerous?
Exposure to hazardous dust can lead to serious health conditions, including:
Health and exposure monitoring
As a business, you have a duty to monitor your workers’ health when they’re exposed to dust and other hazardous materials. Regular health monitoring helps identify early signs of illness and ensures that the dust control measures in place are working effectively.
Health monitoring process should include:
It is important that you get your worker’s consent to monitor their health and engage them in this process.
Health monitoring should be carried out by a trained and competent person. For more information or if you’d like to organise health monitoring for your business contact our partner Habit Health.
How to Control dust exposure on-site
Controls to minimise the exposure to dust in the workplace could include:
Making sure your workers have the right tools and information to complete the job safely includes training and understanding the risks involved, what to do if anything should go wrong, as well as the correct use, storage, and maintenance of PPE.
Other controls to consider are:
Complete a Task Analysis for your demolition work through the HazardCo APP. This helps assess the risks and plan safe work processes. Involve your team so everyone can contribute and understand the plan.
Our team of health and safety experts are just a call away if you have any questions or would like to discuss further.
When you have an incident on-site, whether it’s a near miss, an injury, or a work-related illness, it’s important to document an incident report.
Incident reports don’t need to be time-consuming, lengthy or use fancy health and safety terms, you just need to describe what happened in your own words so you have a record of the incident. You can use the incident report to help explain what happened to others, such as your direct team on-site, contractors, other Employers, or the Main Contractor.
An incident report is the process of recording incidents on-site, such as near misses, injuries, illnesses and plant/property damage. It involves documenting all the facts (known so far) related to the incident.
Check out this blog on Managing and reporting incidents at work to learn more about what is considered an incident and why it’s both important and helpful to report incidents.
Hitting your body on an object is a very common example of an incident. For this incident report example, we will assume someone on-site has hit their body on a door frame and injured their shoulder.
Site Location
32 Dropsaw Lane, Wellington 6011
Date of Incident
2nd November 2024
People involved
Joe Hazard (injured)
Sam Small (witness)
Larry Large (witness)
Type of Incident
Damage ( equipment or property was damaged)
Security/Theft (site accessed unexpectedly or something was stolen)
Environment (Pollution or hazardous substance spill)
Near Miss (Something occurred but there was no harm caused)
✅ Injury (Someone was physically hurt)
Illness (Work-related illness)
Other (Something else happened)
Other (Something else happened)
Cause of Incident
This is where you select from the the list of causes what the main reason it happened was – In this case, it’s person vs object
Treatment received
First aid (performed on worksite)
✅ Medical Centre (Minor injury or illness)
Hospital (Major injury or illness)
Unsure (I’m not sure what treatment was given)
None (No treatment was required)
Type of injury
Select the category that best suits or select “other” to select your own, if you don’t know what type of injury happened you can also select “unknown”
Additional Information
Describe what happened – List the facts that are known so far about the incident such as :
*what job or activity was being performed at the time.
*What plant, equipment or tools were being used
*What went wrong
*What was the injury or damage (or the potential)
*What happened immediately after the incident
Joe Hazard was carrying plywood through a doorway on-site when he hit his shoulder on the door frame. Joe felt immediate pain in his left shoulder and struggled to lift his arm above shoulder height. Joe informed Sam Small (Supervisor) immediately and agreed to go to the local medical centre for further assessment
Pictures speak a thousand words so don’t forget that you can upload scene photos or relevant information in picture form at this step in the app, and if there’s something that you don’t want forgotten you can also create a task.
This is an example of a simple incident report, find out more about what good incident reporting looks like.
If you’re a HazardCo member, hit the Report an Incident button in the HazardCo App and follow the guided prompts to record the incident. Your membership includes 24/7 incident support, so if you need some extra help filling in the report, would like advice on if the incident is notifiable to the Regulator, or would just like to chat with an expert about how to communicate the incident to your team, we are here to help!
Remember, when you have an incident on-site, writing an incident report is just one action you need to take. Learn more about what to do when you have an incident on site.
Every year we see serious injuries and incidents involving vehicles near the top of the data that WorkSafe releases. Needless to say, anything with wheels and an engine should be at the forefront of your mind on-site.
From delivery trucks to excavators, if it moves, and it’s got some weight… then that means power! it’s going to cause some damage if it isn’t controlled. So always keep safety in mind!
Keep pedestrians and vehicles apart
Separate the two wherever you can with careful planning at the design and set up stages.
Minimise vehicle movements
Provide car and van parking away from the work area if possible. Also control entry points, and plan storage areas, so that vehicles don’t need to cross the site where people are.
Turning and reversing vehicles
A spotter wearing high-vis clothing should guide the driver who can’t see clearly behind their vehicle. Mirrors, reversing, warning alarms, sensors and cameras can also make all the difference.
People on-site
When untrained workers drive vehicles without authority, you’re in trouble. Always manage the training and access of drivers to your vehicles, including those visiting.
Visibility
The more the better, just make sure it stands out in the right way. From on-site lighting to aids for drivers (mirrors, CCTV cameras and reversing alarms) to hi-vis clothing for those on the ground. Find out more about the use of hi-vis clothing on-site in our blog here.
Accidents are preventable when risk is managed. How do you manage risk? You get a plan – a good one.
A traffic management plan documents and helps explain how risks will be managed. This might include details of:
Every site is different, but your plan should be monitored and reviewed regularly. It should also be adapted when there are changes to your work situation.
If you have any questions get in touch with the HazardCo team today
Emergencies and natural disasters can happen any time. Although you can’t predict when they will happen, you can take actions to make your business more prepared.
Do you and your workers know what to do if a disaster strikes?
An emergency plan is a health and safety requirement necessary for keeping everyone safe, and not having one is a big risk for your business and your workers.
Your emergency plan should include the following:
What to consider when making an emergency plan:
When working out your emergency plan, you must take into account:
Maintaining and testing emergency plans:
A well-maintained emergency plan should be reviewed and updated when:
Testing your emergency plan is important to ensure it works:
Worker Engagement
Involve workers in emergency planning and decisions. All workers should know who is responsible for activating and coordinating emergency procedures and what they must do to keep themselves and others safe in an emergency.
First Aid Kits and Fire Extinguishers
Having first aid kits and fire extinguishers readily available ensures that workers can quickly address emergencies, potentially saving lives and preventing extensive property damage.
Sort your safety with an Emergency Box for your work vehicle or fixed to your wall at your site! Our Emergency Boxes are designed to provide the essentials for an emergency situation in all types of workplaces.
Not only will they help to keep health and safety front and centre but having a first aid kit, fire extinguisher, air horn, and emergency plan right at your fingertips will keep you covered in case of any unexpected incidents.
To order, call us on 0800 555 339 or email info@hazardco.com.
Keeping you and your workmates safe at work is a top priority, so it’s important to understand what your business needs for an effective emergency plan. Make sure you’re aware of these requirements to help keep everyone safe!
If you would like more information, get in touch with our friendly HazardCo team – we’re always happy to help!
Electricity is essential on construction sites, but if the risks are not managed properly, it can pose serious dangers to people and property. Proper controls must be in place wherever electricity is used to keep everyone safe.
Because we use electricity differently across a site there are different ways to help manage the risks.
All hand-held appliances, lights, and electrical equipment used on-site must have protection in place against electric shock This can be done simply by connecting all electrical equipment through an RCD.
An RCD continuously monitors the electric current flowing along a circuit and disconnects the electricity supply if a fault is detected, reducing the risk of electric shock.
Fixed at the switchboard
A switchboard RCD is the most effective option. It protects all the wiring and appliances on that circuit. This must be installed by a licensed electrician.
Built into the powerpoint
A socket-outlet RCD is built into a standard powerpoint and protects equipment plugged into it. A licensed electrician is required for installation.
Portable
A portable RCD can be moved between powerpoints as needed. There are a few different types of portable RCD:
No electrician is needed – you can buy a portable RCD at a hardware shop or electrical equipment supplier, just make sure they are fit for commercial use. Both portable and non-portable RCDs should be tested daily.
Keep you and your team safe while working around electricity by checking your RCD (using the test button) daily before use. Get RCDs tested by a trained and competent person regularly, at least every three months.
Leads and cords are easily damaged, particularly those connected to equipment that is often moved. To protect them:
Check out our one-pager on Electrical Safety. You can print and display this at work, helping everyone manage electrical shock risks on-site.
During regular Site Reviews using the HazardCo App, check that RCDs and all electrical equipment are in good condition and have been tested and tagged. Electrical equipment should be tested and tagged every 3 months for construction, every 6 months for manufacturing, and every 12 months for low-use spaces such as offices.
For any questions or support, contact HazardCo and speak to one of our Health and Safety Advisors on 0800 555 339.
Health and safety is a core part of any business but incidents and injuries on the job can still happen. According to WorkSafe New Zealand’s 2022 – 2023 data, the construction industry had 6,240 injuries which resulted in more than a week off work. In that same year, there were 11 deaths. Construction and trades make up a significant portion of incidents and injuries at work and when you think about not only the cost of life but the time off, loss of productivity and money spent on rehabilitation it adds up to a pretty staggered sum.
From 2022 – 2023 there were 586 Notifiable incidents and 604 Notifiable injuries or work-related illnesses. With numbers like this, we need to help you find a way to improve the health and safety culture so you can make sure it’s safe and profitable as well.
The signs of poor health and safety
If you’re concerned that your health and safety policies and procedures aren’t being followed or maybe not quite up to scratch, there are a number of things you can keep your eyes peeled for:
So, how do you get your crew on board?
When it comes down to it, creating a culture of site safety isn’t as easy as putting new procedures in place and calling it a job well done – it’s up to you to involve and motivate your crew to be proactive and take safety into their own hands.
Some steps you can take include:
Communication
It seems like an obvious one but poor communication can really affect your efforts to create a safety culture. Having regular open communication with your crew about why you’re talking about all things safety is the best way to help them understand the importance.
The more transparent and clear you are, the more likely they will be to action any new initiatives. Make sure that your crew has easy access to your current health and safety guidelines so they can stay in the know about any changes.
Support your staff
If you are taking steps to improve your site safety culture, make sure you factor in both physical and mental health awareness in all that you do for your staff. By providing resources and establishing an environment where your crew feels respected and safe to open up and express themselves you’ll be able to create a support system where you can look after each other’s wellbeing and mental health.
Training
Ensuring that your crew are trained up on all the correct licenses, procedures and health and safety practices is a surefire way to make sure that they are fully knowledgeable on procedures. With the right training in place, you can have confidence that they know how to safely perform their jobs.
Be a leader
If your crew see you leading by example and taking health and safety seriously, they are more likely to as well. So lead from the front and be the one to start those open conversations about what’s going on on-site.
Reporting
You need to set the tone with your crew that reporting incidents isn’t something they need to feel anxious or uncomfortable about doing. Make it clear that reporting is a way of finding out what caused the accident or injury and what can be done to make sure it won’t happen again. By making proper reporting a core element of your crew’s job responsibilities it can become second nature to them.
Make it a team effort
Site safety impacts everyone, so it makes sense that your crew should have a hand in shaping their site’s culture. The more input they have, the more likely they are to follow precautions.
By having regular health and safety chats with your crew, you can give them the opportunity to voice their own safety concerns and opinions. By having open conversations and allowing input from your crew you’re giving them the ability to implement safety measures that affect their own jobs, ultimately making them more likely to follow processes and encourage others to do the same.
If you have any questions reach out to the HazardCo Team today
