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Take the Hassle Out of Toolbox Meetings.

Toolbox meetings don’t need to be a paperwork mission. With the HazardCo App, you can run quick, focused chats straight from your phone. No prep, no printing, no hassle.

The Toolbox Meeting feature guides you through what to cover, step by step, so you can hold the meeting anywhere on-site and tick off all the right boxes as you go. It’s all recorded in the app, and a full report lands in your Hub, ready to download or share with the team.

How often should we have a Toolbox meeting?

• Daily meetings: The gold standard in construction and high-risk sites. Kick off each shift with a short chat on that day’s hazards. These pre-starts keep safety front-of-mind and teams coordinated so everyone knows what’s going on.
  
• Weekly meetings: Hold more in-depth sessions at least once a week to discuss recent incidents, site safety issues, changes to plans or regulations, new equipment or procedures, and upcoming high-risk work.
  
• Ad hoc meetings: Jump in when new risks pop up: weather shifts, incidents, or handle issues that can’t wait.

Keeping toolbox meetings regular boosts safety in three big ways: they keep safety top of mind with frequent check-ins, help build a strong culture where everyone’s looking out for each other, and give you the chance to spot and fix hazards before they turn into incidents.

What to cover in a Toolbox meeting: 

Stuck for ideas on what to talk about? Here’s some great starting points:

• Today’s tasks and risks
  
• Weather conditions
  
• PPE requirements
  
• Recent incidents or near misses
  
• Any changes on-site
  
• Questions from the team

Keep your toolbox meetings interactive by getting the crew involved, it makes a big difference. Ask for feedback at the end of each chat to see what’s working (and what’s not). Encourage the team to speak up about any issues they’ve spotted on-site. When everyone has a voice, safety becomes a team effort, not just another box to tick.

Cool tip to save you time: Use your phone’s voice-to-text tool to speak your notes out loud (just look for the little mic on your keyboard). You can even snap a quick photo to record who was there.

Working solo? You can still use the App toolbox feature to log safety convos with other tradies or subbies. Every chat counts.

And remember, the Toolbox Meeting feature isn’t just for toolboxes. Use it for pre-starts, safety meetings, or committee catch-ups too.

Keeping your site safe starts with good conversations – and with HazardCo in your hands, they’re easier than ever.