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Take the Hassle Out of Toolbox Meetings

Toolbox meetings don’t need to be a paperwork mission. With the HazardCo App, you can run quick, focused chats straight from your phone – No prep, no printing, no hassle.

The Toolbox Meeting feature guides you through what to cover, step by step, so you can hold the meeting anywhere on-site and tick off all the right boxes as you go. It’s all recorded in the app, and a full report lands in your Hub, ready to download or share with the team.

How often should we have a Toolbox meeting?

• Daily prestart meetings: Kick off each shift with a short chat on that day’s tasks and hazards. These short meetings help keep safety front-of-mind and ensure everyone is aligned before work begins
  
• Weekly toolbox meetings: Hold more in-depth sessions at least once a week to discuss recent incidents, site safety issues, changes to plans or regulations, new equipment or procedures, and upcoming high-risk work
  
• Ad hoc meetings: Jump in when new risks pop up: weather shifts, incidents, or handle issues that can’t wait.

Keeping toolbox meetings regular boosts safety in three big ways: they keep safety top of mind with frequent check-ins, help build a strong culture where everyone’s looking out for each other, and give you the chance to spot and fix hazards before they turn into incidents.

What to cover in a Toolbox meeting: 

Stuck for ideas on what to talk about? Here’s some great starting points:

• Today’s tasks and risks
  
• Weather conditions
  
• PPE requirements
  
• Recent incidents or near misses
  
• Any changes on-site
  
• Questions from the team

Keep your toolbox meetings interactive by getting the crew involved, it makes a big difference. Ask for feedback at the end of each chat to see what’s working (and what’s not). Encourage the team to speak up about any issues they’ve spotted on-site. When everyone has a voice, safety becomes a team effort, not just another box to tick.

Cool tip to save you time: Use your phone’s voice-to-text tool to speak your notes out loud (just look for the little mic on your keyboard). You can even snap a quick photo to record who was there.

Working solo? You can still use the app toolbox feature to log safety convos with other tradies or subbies – Every chat counts.

And remember, the Toolbox Meeting feature isn’t just for toolboxes. Use it for pre-starts, safety meetings, or committee catch-ups too.

Keeping your site safe starts with good conversations – and with HazardCo in your hands, they’re easier than ever.