{"id":437,"date":"2025-01-22T12:02:09","date_gmt":"2025-01-22T12:02:09","guid":{"rendered":"https:\/\/www.hazardco.com\/nz\/?p=437"},"modified":"2025-01-23T02:26:28","modified_gmt":"2025-01-23T02:26:28","slug":"what-to-expect-when-your-workplace-is-inspected-by-worksafe","status":"publish","type":"post","link":"https:\/\/www.hazardco.com\/nz\/blog\/what-to-expect-when-your-workplace-is-inspected-by-worksafe\/","title":{"rendered":"What to expect when your workplace is inspected by WorkSafe"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Health and safety regulators in New Zealand, are WorkSafe (the main regulator) Maritime NZ, and the Civil Aviation Authority (CAA) is here to work with you, and your workers, to keep everyone safe and healthy. Their goal is simple: to ensure that New Zealand businesses are safe and healthy places to be.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Visits to your workplace can be either pre-arranged or unannounced. Inspectors are allowed by law to show up at any reasonable time, regardless of whether or not you\u2019re there. So, what should you expect when they come a-knocking?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Typically being inspected by WorkSafe follows a four-step process:\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Step 1: Conversation<\/span><\/h3>\n<p><span style=\"font-weight: 400\">A friendly chat isn\u2019t that scary, right? When the WorkSafe inspector first arrives, they\u2019ll sit down with you and have a conversation. This discussion is a two-way street where they\u2019ll want to learn about your business, the risks you have, and the steps you\u2019re taking to minimise them. It\u2019s also a great chance for you to ask any questions you may have.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">If there\u2019s nothing urgent that catches their attention, the inspector will typically focus on areas aligned with WorkSafe\u2019s current KPI\u2019s, as outlined in their <\/span><a href=\"https:\/\/www.worksafe.govt.nz\/about-us\/who-we-are\/worksafe-strategy\/#lf-doc-83268\"><span style=\"font-weight: 400\">latest strategy<\/span><\/a><span style=\"font-weight: 400\">. <\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>Worksafe has outlined three key areas of focus in their strategy:<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>Acute harm<\/b><span style=\"font-weight: 400\"> &#8211; This is harm that happens quickly and directly. WorkSafe is focusing on risks related to vehicles and machinery, falls from height and falling objects, as well as chemical and electrical hazards.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Chronic Harm<\/b><span style=\"font-weight: 400\"> &#8211; This is harm that happens over time. Current priorities include managing exposure to hazardous dusts like asbestos, silica, and wood dust (especially from treated timber), as well as exhaust fumes from vehicles and machinery, and welding fumes.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Catastrophic Harm<\/b><span style=\"font-weight: 400\"> &#8211; These are the big, life-altering events that could result in multiple injuries or fatalities. Think of scenarios where lives are significantly and permanently impacted.\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Step 2: Observation<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Following the chat, the inspector will take a walk around your worksite to see if what they\u2019ve heard from you matches up with what they actually see happening. <\/span><span style=\"font-weight: 400\">The best thing that you can be during this, is curious. It may feel uncomfortable at times and that&#8217;s ok, discomfort just means that there&#8217;s space to grow. You\u2019ll know you\u2019re nailing it when it&#8217;s just a comfy casual coffee walk around.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Step 3: Examination<\/span><\/h3>\n<p><span style=\"font-weight: 400\">If the inspector sees anything concerning during their walkabout, they will follow up with you to dig deeper, understand the root cause, and work out how it can be resolved.<\/span><\/p>\n<p><span style=\"font-weight: 400\">When this happens, they will ask you a range of questions. To keep it simple, focus on the actual question being asked and remind yourself \u201c<\/span><i><span style=\"font-weight: 400\">respond, don\u2019t react<\/span><\/i><span style=\"font-weight: 400\">\u201d. No matter what they point out, their questions will essentially boil down to these three:<\/span><\/p>\n<ul>\n<li><b>Does the business have systems in place?<\/b><\/li>\n<\/ul>\n<ul>\n<li><b>Are those systems being used?<\/b><\/li>\n<\/ul>\n<ul>\n<li><b>Are they aimed at safety being the outcome?<\/b><b>\u00a0<\/b><\/li>\n<\/ul>\n<p><b>It\u2019s okay if you need clarification &#8211; <\/b><span style=\"font-weight: 400\">Never feel like you can\u2019t ask them to clarify a question further for you so that you can give them the most accurate answers you can. And if you don\u2019t have an answer right away, it\u2019s perfectly fine to say \u201c<\/span><i><span style=\"font-weight: 400\">I\u2019ll come back to you with that\u201d. <\/span><\/i><span style=\"font-weight: 400\">Write the question down, involve your team, and follow up with the requested information. This shows the inspector that you have systems in place and are actively using them to ensure safety.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Step 4: Documentation<\/span><\/h3>\n<p><span style=\"font-weight: 400\">At this stage, the inspector might ask to see what kind of systems and processes you keep. This could include anything from your worker\u2019s licenses or training certificates, machine maintenance logs, to incident reports. The focus will be on whether your records and systems support good health and safety practices for your worksite, workers and business.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">That\u2019s where your HazardCo records can make a big difference! Having a clear\u00a0 history of Risk Assessments, Task Analysis, Site Reviews and Toolbox Talks can go a long way in showing that you are proactive about workplace safety.\u00a0<\/span><\/p>\n<p><b>Outcomes<\/b><span style=\"font-weight: 400\">:<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">If the inspector does find an issue, you\u2019ll discuss together what needs to be done to address it. <\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">The three main outcomes that may be issued by an inspector are as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>Improvement notice<\/b><span style=\"font-weight: 400\"> this is the most common type of notice. It outlines what the inspector has identified, what needs to change, and the timeframe for completing the changes.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Prohibition notice<\/b><span style=\"font-weight: 400\"> These are for more serious issues. It may require you to stop using certain piece of machinery until changes are made, or a replacement is found.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><b>infringement notice<\/b><span style=\"font-weight: 400\"> is rare but most severe. It isn\u2019t limited to cases of serious harm or fatalities and can lead to persecution. If you reach this stage, it\u2019s critical to avoid arguments and focus on addressing the inspector&#8217;s concerns immediately.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">As mentioned earlier, you\u2019ll know you\u2019re on the right track when your interaction with the inspector doesn\u2019t feel like an argument but more like a constructive discussion. The goal is to leave the conversation with a clear understanding of how your \u201creferee\u201d wants to call the game, while the inspector walks away knowing that your business isn\u2019t one of the ones driving New Zealand\u2019s harm statistics.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Using HazardCo can make this even easier\u2014cutting your health and safety admin time in half while guiding you through the steps needed to keep your crew and business safe.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you have any questions or need support, don\u2019t hesitate to call us at HazardCo on 0800 555 339. We\u2019re here to help!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Health and safety regulators in New Zealand, are WorkSafe (the main regulator) Maritime NZ, and the Civil Aviation Authority (CAA) is here to work with you, and your workers, to keep everyone safe and healthy. Their goal is simple: to ensure that New Zealand businesses are safe and healthy places to be.\u00a0 Visits to your [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":438,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[15],"tags":[12,8],"class_list":["post-437","post","type-post","status-publish","format-standard","hentry","category-en-nz","tag-builders","tag-incidents"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What to expect when your workplace is inspected by WorkSafe - HazardCo NZ<\/title>\n<meta name=\"description\" content=\"WorkSafe works with you and your workers to keep you and your site safe and healthy. 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