The health and safety tasks you need to tick off for every new contractor starting on site

With every new contractor you bring on board, remember to tick these boxes to make sure they are going to hit the ground running when it comes to health and safety on-site. It’s your responsibility as the main contractor to make sure these checks and balances are in place.

Pre-qualify the contracting company once a year

  • Insurance (public liability) 
  • A policy and procedures document and evidence they follow good processes


There are lots of different ways you can check their health and safety processes. A policy is a good place to start, as well as examples of what they will do on-site if they have an incident and how they will record toolbox talks. You should also ask for an example SWMS for any high-risk work they will do.

Pre-site induction of the worker

  • Trade qualifications and experience

We recommend checking these items before they come on-site so you don’t forget. Tip: Ask for a photograph of the items for your records.

On-site induction of the worker

  • Have they read and agreed to the site-specific safety plan?
  • Have they been made aware of any hazards on-site? 
  • Are they bringing any hazards on-site?                                                                                                                                                                                                 

The on-site induction is your opportunity to set expectations of how you expect the contractor to participate in risk identification and management. New workers are at a greater risk of injuring themself than your existing crew so a good induction is vital in avoiding injuries and downtime.

Stay on top these checks with an automated system

When you’ve got a lot of contractors coming and going, it can turn into a bit of a headache trying to stay on top of checking all these documents.  We’ve created a simple, automated system to nail contractor management. We will send reminders to complete the documentation, you will get alerts if someone scans-into a site who hasn’t been approved, and we will even send notifications if the documents are about to expire. Unless you hear otherwise, you can be sure everyone on-site is good to go. 

Find out more about HazardCo Contractor Management – Powered by LinkSafe

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